Share Salisbury Privacy Policy
Last updated: 9th February 2021
This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the website or sign up as a member. It tells You about Your privacy rights and how the law protects You. We use Your Personal data to provide and improve our Service. By signing up as a member, You agree to the collection and use of information in accordance with this Privacy Policy.
Who We Are
Our website address is: https://sharesalisbury.co.uk.
What Personal Data We Collect & Why We Collect It
Members
We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:
- Email Address
- First Name & Last Name
- Phone Number
- Address, City, Postcode
- Usage Data
- Payment Details
Volunteers
We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:
- Email Address
- First Name & Last Name
- Phone Number
- DOB
- Address
- Reference
- Next of Kin
- Relevent Medical Information
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact Forms
Information you enter into contact forms will not be shared with any third parties. Your data will be kept in accordance with the Data protection act 2008 and GDPR regulations. We will use this information to contact you and add to our mailing list which is held with MailChimp if the box is ticked to receive Share News.
Cookies
A Cookie is a small file placed on Your decice. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent.
When leaving a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. They will last for one year.
When using the login page, we will set a temporary cookie to determine if your browser accepts cookies. The cookie contains no personal data and is discarded when you close your browser.
When logging in, we will also set up several cookies to save your login information and screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. When you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Childrens Privacy
Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our records.
Links to Other Websites
Our Website may contain links to other websites that are not operated by us. If You click on a third party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
Use of Your Personal Data
We may use Personal Data for the following purposes:
- To provide and maintain our Service, including to monitor the usage of our Service.
- To manage Your Account if registered as a member of Share Salisbury
- To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication.
- To provide You with news, special offers and general information about goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
- To manage Your requests to us.
- For other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our service, products, services, marketing and your experience.
Who We Share Your Data With
When signing up as a member your data is held with My Turn – You can read their Privacy Policy here.
The Data Processor For Payment Collections is Stripe – You can read their Privacy Policy here.
When you are subscribed to receive Share News, Your Name and Email Address will be stored in Mailchimp – You can read their Privacy Policy here.
We do not sell your personal information to third parties, any information that we hold is stored safely in accordance with the Data protection act 2008 and GDPR regulations. Your data will only be accessible by staff members who are authorised to do so. Under certain circumstances, the company may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or government agency).
How Long We Retain Your Data
When signing up as a member, we will store Your data safely for the entirety of your membership. We may hold this information for longer for the purposes of internal analysis unless instructed to remove all records. If you leave a comment on our website, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
What Rights You Have Over Your Data
If we hold any of your Personal Data the following rights are available to you;
- Your Right Of Access – You can request to receive an exported file of the personal data we hold about you, including any data you have provided to us.
- Your Right to Rectification – If you believe that any of the Personal Information we hold for you is inaccurate you also have the right to have it corrected.
- Your Right to Erase – You have the right to ask us to erase your Personal Information in certain circumstances. This does not include any data we are obliged to keep for administrative, legal, or security purposes. For example if an outstanding payment is due or an item from the ‘Library of Things’ is still in your possession.
Please do not hesitate to get in contact if you have any questions about this Privacy Policy, you can contact the Data Controller by email: info@sharesalisbury.co.uk